BC Arts Council System Registration: First Nations Band Councils and Indigenous Community Organizations

Instructions
Complete the fields below to register for the Grant Application System. You will receive an email confirmation once registration has been approved.
Contact BC Arts Council Administration at BCArtsCouncil@gov.bc.ca if your organization's legal name has changed.
Contact BC Arts Council Administration at BCArtsCouncil@gov.bc.ca if you need to update your organization's street address information.
For Non-profit Societies: Provide, in this box, an exact copy of the text from your organization's certified Constitution
For Community Service Cooperative Associations: Provide, in this box, an exact copy of the organization’s Purpose text from your organization's certified Memorandum of Association.
For Extraprovincial Non-share Corporations: Provide, in this box, an exact copy of the Purpose of Corporation text from your organization's official incorporation documents.
For all other organization types: a statement of the primary purpose of the organization

Do not enter bylaws in this field.
Board Chair, Board President, or equivalent.
Information collected here will be used to administer supports for designated priority groups. Supports for designated priority groups may include funding prioritization, dedicated programs, partnerships, outreach, statistics, and reporting on progress.

The BC Arts Council's designated priority groups include applicants and arts and cultural practitioners who are:
  • Indigenous (First Nations, Métis, and/or Inuit) Peoples;
  • Deaf or experience disability;
  • Black or people of colour;
  • Located in regional areas (outside greater Vancouver or the capital region).
Identifying as a designated priority group means the majority of your activities, programming and financial and human resources are dedicated to one of the designated priority groups. This may be demonstrated in one or more of the following areas: purposes statement, practices, practitioners, staffing, leadership and engagement.

Identifying as a Designated Priority Group
Organizations and collectives who want to identify as belonging to a designated priority group, must complete the Designated Priority Groups Information section below and, once registered, log into the Organization Profile to fill out the Equity Data Tool for validation and statistical purposes.

Not Identifying as a Designated Priority Group
Organizations and collectives who do not want to identify as belonging to a designated priority group should indicate this in the Designated Priority Groups Information section below.

Providing Equity Data
All applicants, regardless of whether or not they identify as a Designated Priority Group, are encouraged to fill out the Equity Data Tool for statistical purposes, once registered.

Validation
An Equity Advisory will validate the Designated Priority Groups information by reviewing the Equity Data Tool.

When to Update
Once these sections are completed, the organization or collective does not need to provide the information again unless there are changes to it.

Statistics and Reporting
BC Arts Council will use the information provided in the Organization Profile to track statistics and report on progress. These reports will allow us to see if our programs are serving a diverse range of people. This will help us improve services. We will only report on summary data. We will not share any personal information that can identify individuals publicly. For more information, please visit the Frequently Asked Questions.
Select which designated priority group(s) reflect the organization or collective you are registering or updating.

People of colour include, but are not limited to: Chinese, South Asian, Black, Filipino, Latin American / Latinx, Southeast Asian, Arab, West Asian, Korean, Japanese, person of mixed ethno-cultural origin, or other communities of colour.

Regional areas, for the purposes of BC Arts Council grants and funding priorities, are considered as those outside greater Vancouver and the capital region.

If Located in regional areas is selected, this will be validated against both your Organization Profile address and location of arts and cultural activities.

More Information
For more information, please review the Designated Priority Groups policy on our website.

Questions about Collection of Information
You can ask questions about the collection, use or disclosure of information, by contacting:
Senior Director, BC Arts Council Secretariat and Strategic Engagement
800 Johnson Street, Victoria, BC, V8W 9W3
Phone: 250 356-1718
BCArtsCouncil@gov.bc.ca

Contact Information

Peer Assessor Verification
Each year a variety of individuals from the arts and culture sector are contracted to sit on assessment panels and evaluate funding applications. These individuals come from a range of experiences and backgrounds, with a variety of geographic and culturally diverse representation within each group. Panels may be discipline specific or multi-disciplinary.

As an Assessor you would:
  • Register in the online system, sign a contract, and submit an expense claim at the end of the process
  • Attend an online orientation meeting (approx. 90 minutes)
  • Receive and be required to read and score grant applications in advance of meeting
  • Attend virtual assessment meetings with up to four other assessors (online through Teams)
  • Be paid a fee for your time in the meetings and per application reviewed
  • Treat all materials, discussions, and results as strictly confidential
Assessment meetings are typically 4 hours per day, and range from two to five days in a row, depending on the program and the number of applications. The number of applications to read also depends on the number received, and typically ranges from 25 – 65 applications, depending on the program.

Other expenses, such as child care, as well as accessibility supports can be provided to enable your participation.

You will be listed as a BC Arts Council Assessor in our Annual Report. Your comments and scores will not be attributed to you as an individual, once the Assessment meeting is concluded.


Direct conflict of interest may arise in any situation where a Peer Assessor, Peer Assessor's family member, or Peer Assessor's organization could obtain material or personal gain from an application or applicants under review.

Indirect conflict of interest is where a member would be perceived to lack impartiality about an applicant or application, even though no direct conflict of interest exits. This is also known as the perception of conflict of interest.

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Name all related persons who work or volunteer in BC’s arts and culture sector ("related persons" means your spouse or partner and all the members of your close family and your spouse/partner's close family; "close family" includes parents, grandparents, children, brothers and sisters, brothers-in-law and sisters-in-law, sons-in-law, daughters‑in-law, etc.).
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Acknowledgement